620 West Market Street 

Lima, OH  45801

(419) 222-9426

1-5 p.m. Tues - Fri

1-4 p.m.  Sat  & Sun

Closed Mondays

Closed On Major Holidays

Museum:  Suggested Donation  $5

MacDonell House: $3 charge for 9 & over non-members

HOURS:

ADMISSION

ADDRESS

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© 2019 by Allen County Museum Historical Society.

OUR FACILITIES

The Allen County Museum is a unique venue for business meetings, art shows, speaking engagements, small concerts, annual meetings, or even private dinner parties. Guests will be delighted by engaging exhibits and unique artifacts. Whether you plan to hold your event at the museum, or offer a tour to your guests attending your event at another facility, the Allen County Museum and Historical Society is sure to be a highlight of anyone's trip to Lima.

Folsom Auditorium
  • Small to Medium Meetings

  • Seminars

  • Private Tours

  • Private Dinners

  • Speaking Engagements

  • Live Music/Theater

  • Small Concerts

  • Corporate Events 

  • Corporate Holiday Celebrations

  • Corporate Ceremonies

MacDonell House

Located at 632 West Market Street, adjacent to the Allen County Museum, the 1893 Victorian "MacDonell House" once occupied a prime location on what was known as the "Golden Block," so named for the opulent homes and their wealthy owners - as well as a time of great economic growth and prosperity in Allen County. The Oil Boom of northwest Ohio began in 1885 in Lima. The boom brought great investment into the area, not just in oil, but in many related businesses causing unprecedented growth. At that time, the 600 block of Market Street was on the edge of town and the newly developing neighborhoods were growing along the major transportation corridors into town. Today, the MacDonell House is one of the few remaining examples of Victorian architectural elegance that once marked the "Golden Block." Designed by architect Frank M. Leech, 

and built by Lima businessman Frank Banta, the house is an example of Victorian Shingle-Style architecture. It contains three floors and seventeen rooms. The third floor was originally a billiard room but was later converted into a ballroom.

For a unique rental opportunity in the MacDonnell House, contact Donna at 419-222-9426.

The Changing Gallery

The purpose of the Changing Gallery is to accommodate temporary exhibitions.  However, the room is available outside of regular Museum hours for groups when no exhibitions or other events are scheduled. The Changing Gallery will accommodate large groups depending upon table use and seating arrangements. It has a movable partition wall to close it off from the public gallery space, a DVD player, screen, and two floor ports to accommodate lap top computers for presentations. [Please note that opening and closing of the partition wall is strictly prohibited by non-museum staff.] This exciting space is lit by the wall of windows which front the corner of Market & Metcalf Streets and has a balcony which overlooks the Shea locomotive one level below.

CHOOSING THE RIGHT VENUE FOR YOUR EVENT

Where you choose to host your event depends on the type of function you are planning. The Allen County Museum offers a unique, one-of-a-kind environment immersed in history and antiques. But for this reason, it is also vulnerable. Our priority is the long-term preservation of the historical objects that have been entrusted to our care. our mission guides our decisions about what events are best suited for the Museum.

TYPES OF EVENTS

  Events may include corporate events, dinners, ceremonies, lectures, and private receptions. The Museum/

  Historical Society is unable to accommodate religious events, weddings, wedding receptions, parties,

  or any private function requiring an entrance or admission fee. We reserve the right to accept or reject any

  proposed function on a case-by-case basis.

OUR MISSION

The mission of the Allen County Historical Society is to collect, preserve, and interpret the history of Allen County and Ohio, as well as other areas of interest that will benefit the public served.

PURPOSE

Facilities are offered for rent to serve the needs of the community, attract new audience, and raise funds in support of the Historical Society's programs and events.

GALLERIES AND EXHIBITS

The Allen County Historical Society has one of the finest historical collections in the state. We have an expectation that all members, and their guests, will demonstrate the utmost respect for the collections and exhibits housed within the Museum. Groups may not set up tables and chairs in gallery spaces when the Museum is open to the public. No food or drink is permitted in gallery spaces.

ALLEN COUNTY MUSEUM

RENTAL POLICY FOR PUBLIC HOURS USAGE

 

This policy provides guidelines and requirements that govern the use of the Museum.  Revised 5/13/2013

 

TYPES OF EVENTS THAT MAY BE HOSTED DURING PUBLIC HOURS

     Events may include organization or corporate meetings, conferences, luncheons, ceremonies,  

     lectures, recitals, and private receptions. We are unable to accommodate religious events, weddings

     or wedding receptions, parties or any private function requiring an entrance or admission fee.

     The Allen County Historical Society reserves the right to accept or reject any proposed function on 

     a case-by-case basis.

 

GUIDELINES AND REQUIREMENTS   (All events must comply with these requirements.)

          EVENT HOURS

     •   “Public Hours Usage” refers to daytime hours and normally includes times when the Museum is

         open to the public.

     •   The Museum may be rented for approved day-time functions:

         Tuesdays through Fridays, from 10 a.m. to 4 p.m. 

         Saturdays, from 9 a.m. to 3:30 p.m.

         Sundays, from 1 p.m. to 3:30 p.m.

     •   The Museum is closed to the public on Mondays and requests for use of the facility on a Monday

         will be treated as a “special request” and may include additional fees depending upon the type of

         event.

     •   We are not available on Sunday mornings, scheduled holidays, or during the annual Christmas Tree

         Festival.

     •   Please note that we have standing arrangements with groups using the Folsom Auditorium on 

         certain Saturdays and Sundays each month.

     •   Use of the Museum on a Saturday morning will require Museum staff to come in and fees will apply

         accordingly.

 

 

DECORATING & OTHER CONCERNS

•   The Museum/Historical Society does not permit lit candles or open flames at any time.

•   Potted plants are prohibited but cut flowers are permitted.

•   No glitter, confetti or other small, loose decorations may be used on the premises.

•   No taping, stapling, or nailing decorations to walls or displays.

•   No decoration of any type can be placed on exhibits or collection items.

•   All decorating plans must be approved by Museum staff prior to the event.

•   Any permits or licenses required by the city, county, state or federal governments, as well as performance

     licensing agents are the responsibility of the lessee.

•   Please ask your guests to confine their food and drinks to the tables and not carry these items around near

     the collections. The accidental spilling of food or drink on collections can cause irreversible, permanent 

    damage for which you are responsible.

•   Tuning of the piano, or work on the Page Theater Organ, must be requested well in advance of the event

     [allowing enough time to schedule the service], and will result in additional charges. Lessees are not permitted

     to select their own vendor to perform this work.

•   Only an experienced organist may perform on the Page Theater organ. Please arrange this with the Museum

     staff in advance of your event.

 

SECURITY

•   Additional security is usually not required for small day-time functions. The Museum staff will inform you if they

    feel that additional security will be needed.

•   We require that one person, [museum staff or volunteer], be posted at the entrance to the facility if the event 

    begins prior to when the Museum opens to the public.

•   All individuals are expected to adhere to standard museum safety and security regulations and maintain proper

    order and decorum.

•   Events or individuals must not create any hazard or impose undue hardship to the Museum facility, its

    collections, personnel, or guests.

•   Individuals are not permitted to enter non-public spaces of the building; areas that are roped-off, or areas 

    where the lights are off.

 

PARKING

Any group using the Museum during normal hours of operation, may not impede the general public’s ability to visit and enjoy the Museum. Groups requiring more than ten parking spaces between the hours of 1-5 pm will need to 

use off-site parking. You are required to let us know of your needs so that we can arrange for parking with one of

our neighbors. You are responsible for informing your guests where to park.

 

INSURANCE

•   If your day-time event’s guest list exceeds 100 people, you must provide proof of insurance at least one week  

    prior to the event, [certificate of insurance naming the Allen County Historical Society as an additional insured – 

    minimum of $1 million]. Failure to do so will void the contract.

•   The lessee is personally and solely responsible for the event and any damage that may result to the building, 

     its contents and the grounds, as well as for the conduct of any guest attending the event.

•   The lessee will indemnify and hold the Allen County Historical Society and Museum harmless from any claim, 

    demand or suit made or filed by any person or entity based on any incident or accident which might occur, or 

    be alleged to have occurred, either during or in any way related to the event scheduled by the host member. 

    This indemnification shall include any damages, costs, or fees incurred by or entered against the Allen County 

    Historical Society and Museum.

 

PERSONNEL

•   Normally, events that are scheduled during public hours of operation do not require additional Museum staff. 

    However, if your event requires extra personnel or large time commitments from Museum staff, additional fees 

    may apply.

•   The number of Museum staff required at a given function will depend on the size and needs of the event.

•   A minimum of one staff person is required during hours when the Museum is not open to the public, such as a

    Saturday morning.

•   Staff time fees begin when the first service providers, hosts, or guests enter the building. For example, if your

    event is scheduled to start at 10 AM on Saturday, but your workers need in the building at 9 AM, staff billing will

    begin at 9 AM.

•   If your event runs past the public closing time of the building, additional fees will apply.

 

USE OF MUSEUM EQUIPMENT

•   The Museum has tables and chairs that may be rented for events. Please let us know what your equipment  

    needs are to be sure we have what you need.  A set-up/tear-down/custodial fee will apply.

•   Depending on what space you will be using, we may be able to provide DVD/CD player, screen, projector, 

    podium, microphone, piano, music stands, etc.

•   The Museum does not provide dishes, table cloths, flatware, coffee makers, extension cords, electrical strips, etc.

 

CANCELLATIONS

•   Deposits will be returned if an event is cancelled seven days or more in advance of the scheduled event.

•   Cancellations that occur between 48 hours and 7 days from the scheduled event will forfeit 50% of the deposit.

•   Cancellations occurring 48 hours or less before a scheduled event will forfeit 100% of the deposit.

 

CATERING, FOOD & DRINK

•   No alcohol may be served in the building during public hours of operation.

•   The Museum/Historical Society uses a preferred list of caterers. Those not on the preferred list must be 

    approved by the Museum Staff and are expected to meet the same standards as approved vendors.

•   All vendors must provide proof of insurance.

•   The Museum requires all contact information for contracted vendors.

•   Caterers will have access no more than one hour before and one hour after the scheduled event to perform 

    set-up and tear-down unless other arrangements have been approved.

•   Additional time for set-up or tear-down may incur additional charges.

•   Set-ups occurring during public hours of operation may not impede the public’s ability to enjoy the Museum.

•   Caterers, or those in charge of set-up, are expected to meet with the Museum staff in advance of the event to 

    plan the set-up and review all guidelines.

•   It is expected that lessees and their caterers will provide all necessities and remove all refuse to the dumpster 

    at the end of the event.

•   Cooking is not permitted in the Museum.

•   Electric warmers such as chafing dishes are permitted. Butane, propane, sterno and open flames are   

    prohibited.

•   All supplies must be provided by the caterer including extension cords, towels, soap, containers, bins, carts, 

    trash bags, etc.

•   All cords must be taped down with gaffer’s tape that will not leave a residue.

•   The Museum does not provide dishes, glasses, table service or linens.

•   Tables may not be decorated with lit candles, glitter, confetti, or live potted plants.

•   Deliveries and pick-ups for tables, chairs, and equipment must be scheduled with the Museum at least five 

    days in advance.

•   The Museum cannot store tables, chairs, or equipment before or after an event. Failure to promptly remove  

     items may result in a $50/day storage charge unless other arrangements have been made.

 

RENTAL AGREEMENT AND CONTRACT

•   No reservation is confirmed until the rental agreement/contract is signed and received, and the function is  

    approved.

•   A security deposit of $50 for the Folsom Auditorium, and $100 for the Changing Gallery is required when the 

    contract is submitted. Barring any additional/unpaid fees or problems, the deposit will be applied to the final

    invoice.

•   The building and grounds must be left in the condition they were originally found. Failure to do so may result in 

    loss of deposit or additional fees.

•   Checks should be made payable to the Allen County Historical Society.

 

RESTRICTIONS

•   Applicants must be at least 21 years of age.

•   Applications cannot be transferred or assigned.

•   Smoking is prohibited

•   No live animals except assistance dogs are permitted

•   No live potted plants may be brought into the building.

•   No lit candles may be used.

•   No popcorn machines, candy machines, punch machines, fog machines, ice machines, or fountains of any type

     may be used inside the building.

•   All decorating plans must be pre-approved by Museum staff

•   Decorations cannot be on or attached to exhibits

•   All decorations, supplies, dishes, table linens, equipment, etc. must be removed at the end time of the event.

•   Any proposed live media coverage during an event must be approved and pre-arranged with the Museum staff.

PREFERRED CATERERS

Ann Ross Catering • 3745 Shawnee Rd., Suite 106, Lima, OH  45806

419.227.6789 - Fax: 419.227.5790

E-mail: AnnRossCatering@bright.net

 

Lock Sixteen Catering, Inc. • P.O. Box 348, 24436 U.S. Route 224, Ottoville, OH  45876  

1.800.520.2905 or 419.453.3327 - Fax: 419-453-3007

E-mail: catering@locksixteencatering.com

 

Old Barn Out Back • 3175 W. Elm Street, Lima, OH  45805  

419.991.3075 - Fax: 419.991.2672

E-mail: oldbarnoutback@gmail.com

 

FREQUENTLY ASKED QUESTIONS

 

1.   Can our caterer grill steaks outside? Yes, we will work with the caterer to locate the grill.

2.   Can we have musicians? Background ensembles are preferred.

3.   Do you have a storage area where we can put boxes, etc. for our set-up and tear-down? Yes.

4.   What if we want to serve alcohol? We reserve the right to determine this on a case-by-case basis. No

      alcohol may be served or consumed on the premises during public hours of operation. Our expectation

      is that you and your guests will be respectful and responsible. Drunkenness and rowdiness will not be

      tolerated.

5.   Can we have a cash bar? No, we cannot accommodate liquor sales.

6.   Can we put displays on the walls? No tape, stapling, or nailing. Depending on the circumstances, we

      may have alternative ways to assist with this.

7.   Why can’t we have candles or potted plants? Candles present a risk for fire while potted plants present

      a risk of insects. We recommend battery operated candles and artificial plants or cut flowers.

8.   Why can’t we come back the next day to clean up? The Museum operates six days per week with

      scheduled tours and public hours. Museum staff need time to clean up event areas prior to the arrival of

      tours or the next scheduled event. This is also why we must schedule the delivery or pick-up of tables,

      chairs, or other equipment and supplies for your event.

9.   Why must our evening event have a trained security guard? This requirement is for the protection of you,

      your guests, and the Museum and its staff. This is a non-negotiable requirement.

10. What can I do to make my event go as smoothly as possible?

       •   Make sure that you have read and understand all of the requirements.

       •   Share the requirements with all of the people involved so that there won’t be any unpleasant surprises

           for anyone involved.

       •   Good communications with the Museum staff will prevent potential misunderstandings and problems.

       •   Get organized! Make a list of all the things you will need. (Don’t assume that you can borrow what

           you need from the Museum.)

       •   Be kind to the Museum staff. They want to help you and see that your event is successful.

 

For more information about rentals and rates please contact Donna Collins @ 419-222-9426 

or dcollins@wcoil.com.

ALLEN COUNTY MUSEUM

RENTAL POLICY FOR AFTER-HOURS USAGE

 

This policy provides guidelines and requirements that govern the use of the Museum.  Revised 5/13/2013

 

GUIDELINES AND REQUIREMENTS    (All events must comply with these requirements.)

 

EVENT HOURS

     • The Museum is available Tuesday through Saturday evenings.

     • We are not available on scheduled holidays or during the annual Christmas Tree Festival.

     • After-hours functions may begin at 5:00 p.m. and should end no later than 10 p.m., including clean-up time. If

       the building is not cleared by 10:00 PM, the lessee will be charged at the rate of $50/hour.

     • All decorations, supplies, dishes, table linens, trash, etc. must be removed at the end time of your event.

 

DECORATING & OTHER CONCERNS

• The Museum/Historical Society does not permit lit candles or open flames at any time.

• Potted plants are prohibited but cut flowers are permitted.

• No glitter, confetti or other small, loose decorations may be used on the premises.

• No taping, stapling, or nailing decorations to walls or displays.

• No decoration of any type can be placed on exhibits or collection items.

• All decorating plans must be approved by Museum staff prior to the event.

• Any permits or licenses required by the city, county, state or federal governments, as well as performance  

  licensing agents are the responsibility of the lessee.

• Please ask your guests to confine their food and drinks to the tables and not carry these items around near the 

  collections. The accidental spilling of food or drink on collections can cause irreversible, permanent damage for 

  which you are responsible.

• Tuning of the piano, or work on the Page Theater Organ, must be requested well in advance of the event 

   [allowing enough time to schedule the service], and will result in additional charges. Lessees are not permitted 

   to select their own vendor to perform this work.

• Only an experienced organist may perform on the Page Theater organ. Please arrange this with the Museum 

   staff in advance of your event.

 

SECURITY

• Security is required for evening events.

• The Museum will arrange for security through the Allen County Special Deputies at the rate listed in the 

  schedule of fees.

• The size and nature of the function will determine the number of security personnel needed.

• Security arrangements will be verified at the time that the contract is submitted.

• Security must arrive at least 30 minutes prior to the beginning of the event.

• We require that one person, [either security, museum staff, or volunteer], be posted at the entrance to the facility

  at all times throughout the duration of the event.

• All individuals are expected to adhere to standard museum safety and security regulations and maintain proper    

  order and decorum.

• Events or individuals must not create any hazard or impose undue hardship to the Museum facility, its 

  collections, personnel, or guests.

• Individuals are not permitted to enter non-public spaces of the building; areas that are roped-off; or areas where 

  the lights are off.

 

PARKING

If you will need more than 50 parking spaces, please notify the Museum staff in advance so that we can make arrangements with our neighbors. Large events may require one or more parking attendants to assist guests with locating a parking place and controlling traffic. The lessee is responsible for any personnel they may choose to use for valet parking.

 

INSURANCE

• Lessees must provide proof of insurance at least one week prior to the event, [certificate of insurance naming 

  the Allen County Historical Society as an additional insured - minimum of $1 million]. Failure to do so will void 

  the contract.

• The lessee is personally and solely responsible for the event and any damage that may result to the building, its

  contents and the grounds, as well as for the conduct of any guest attending the event.

• The lessee will indemnify and hold the Allen County Historical Society and Museum harmless from any claim,  

  demand or suit made or filed by any person or entity based on any incident or accident which might occur, or be 

  alleged to have occurred, either during or in any way related to the event scheduled by the host member. This 

  indemnification shall include any damages, costs, or fees incurred by or entered against the Allen County 

  Historical Society and Museum.

PERSONNEL

• The numbers of Museum staff required at a given function will depend on the size and needs of the event.

• A minimum of one staff person is required.

• Staff time begins when the first service providers, hosts, or guests enter the building. For example, if your event 

   is scheduled to start at 6 PM but your caterers need in the building by 5 PM, staff billing will begin at 5 PM and 

   end when the last person leaves the building.

 

USE OF MUSEUM EQUIPMENT

• The Museum has tables and chairs that may be rented for events. Please let us know what your equipment

  needs are to be sure we have what you need.  A set-up/tear-down/custodial fee will apply.

• Depending on what space you will be using, we may be able to provide DVD/CD player, screen, projector, 

  podium, microphone, piano, music stands, etc.

• The Museum does not provide dishes, table cloths, flatware, coffee makers, extension cords, electrical strips, 

   etc.

 

CANCELLATIONS

• Deposits will be returned if an event is cancelled seven days or more in advance of the scheduled event.

• Cancellations that occur between 48 hours and 7 days from the scheduled event will forfeit 50% of the deposit.

• Cancellations occurring 48 hours or less before a scheduled event will forfeit 100% of the deposit.

 

CATERING, FOOD & DRINK

• The Museum/Historical Society reserves the right to determine whether any alcoholic beverages may be served 

  on the premises. Please include this information in your request.

• Alcohol may not be sold at any event.

• The Museum/Historical Society uses a preferred list of caterers. Those not on the preferred list are expected to 

   meet the same standards as approved vendors.

• All vendors must provide proof of insurance.

• The Museum requires all contact information for contracted vendors.

• Caterers will have access no more than three hours before the scheduled event to perform set-up unless other 

  arrangements have been approved.

• Any break-down or clean-up after 10 PM will be billed to the lessee at $50/hour.

• Set-ups occurring during public hours of operation may not impede the general public’s ability to enjoy the 

  museum.

• Caterers, or those in charge of set-up, are expected to meet with the Museum staff in advance of the event to 

  plan the set-up and review all guidelines.

• It is expected that lessees and their caterers will provide all necessities and remove all refuse to the dumpster at

  the end of the event.

• Cooking is not permitted in the Museum.

• Electric warmers such as chafing dishes are permitted. Butane, propane, sterno and open flames are prohibited.

• All supplies must be provided by the caterer including extension cords, towels, soap, containers, bins, carts, 

  trash bags, etc.

• All cords must be taped down with gaffer’s tape that will not leave a residue.

• The Museum does not provide dishes, glasses, table service or linens.

• Tables may not be decorated with lit candles, glitter, confetti, or live potted plants.

• Deliveries and pick-ups for tables, chairs, and equipment must be scheduled with the Museum at least five days

  in advance.

• The Museum cannot store tables, chairs, or equipment before or after an event. Failure to promptly remove 

   items may result in a $50/day storage charge unless other arrangements have been made.

 

RENTAL AGREEMENT AND CONTRACT

• No reservation is confirmed until the rental agreement/contract is signed and received, and the function is

  approved.

• A security deposit of $100 is required when the contract is submitted. Barring any additional/unpaid fees or 

  problems, the deposit will be applied to the final invoice.

• The building and grounds must be left in the condition they were originally found. Failure to do so may result in 

   loss of deposit or additional fees.

• Checks should be made payable to the Allen County Historical Society.

RESTRICTIONS

• Applicants must be at least 21 years of age.

• Applications cannot be transferred or assigned.

• Smoking is prohibited

• No live animals except assistance dogs are permitted

• No live potted plants may be brought into the building.

• No lit candles may be used.

• No popcorn machines, candy machines, punch machines, fog machines, ice machines, or fountains of any type 

  may be used inside the building.

• All decorating plans must be pre-approved by museum staff

• Decorations cannot be on or attached to exhibits

• Any proposed live media coverage during an event must be approved and pre-arranged with the Museum Staff.

 

PREFERRED CATERERS

Ann Ross Catering • 3745 Shawnee Rd., Suite 106 • Lima • OH • 45806

419.227.6789 • Fax: 419.227.5790

E-mail: AnnRossCatering@bright.net

 

Lock Sixteen • Lock Sixteen Catering, Inc. • P.O. Box 348 • 24436 U.S. Route 224 • Ottoville •

OH • 45876 • 1.800.520.2905 or 419.453.3327 • Fax: 419-453-3007

E-mail: catering@locksixteencatering.com

 

Old Barn Out Back • 3175 W. Elm Street • Lima • OH • 45805 • 419.991.3075

Fax: 419.991.2672

E-mail: oldbarnoutback@gmail.com

 

 

Frequently Asked Questions

 

1.  Can our caterer grill steaks outside? Yes, we will work with the caterer to locate the grill.

2.  Can we have musicians? Background ensembles are preferred.

3.  Do you have a storage area where we can put boxes, etc. for our set-up and tear-down? Yes.

4.  What if we want to serve alcohol? We reserve the right to determine this on a case-by-case basis. No alcohol

     may be served or consumed on the premises during public hours of operation. Our expectation is that you and

     your guests will be respectful and responsible. Drunkenness and rowdiness will not be tolerated.

5.  Can we have a cash bar? No, we cannot accommodate liquor sales.

6.  Can we put displays on the walls? No tape, stapling, or nailing. Depending on the circumstances, we may 

     have alternative ways to assist with this.

7.  Why can’t we have candles or potted plants? Candles present a risk for fire while potted plants present a risk

     of insects. We recommend battery operated candles and artificial plants or cut flowers.

8.  Why can’t we come back the next day to clean up? The Museum operates six days per week with scheduled 

     tours and public hours. Museum staff need time to clean up event areas prior to the arrival of tours.  This is 

     also why we must schedule the delivery or pick-up of tables, chairs, or other equipment and supplies for your

     event.

9.  Why must we have a trained security guard? This requirement is for the protection of you, your guests, and the

     Museum and its staff. This is a non-negotiable requirement.

10. What can I do to make my event go as smoothly as possible?

      • Make sure that you have read and understand all of the requirements.

      • Share the requirements with all of the people involved so that there won’t be any unpleasant surprises.

      • Good communications with the Museum staff will prevent potential misunderstandings and problems.

      • Get organized! Make a list of all the things you will need. (Don’t assume that you can borrow what you need

        from the Museum.)

      • Be kind to the Museum staff. They want to help you and see that your event is successful.

 

 

 

For more information about rentals and rates please contact Donna Collins @ 419-222-9426 or dcollins@wcoil.com